SoftBela

Salon & Barbershop Management

Track Salon Products, Suppliers and Stock in One Place

Running out of a retail product mid-sale or a back-bar item mid-service costs a salon both revenue and credibility. SoftBela tracks stock levels and alerts staff before that happens.

Stock levels per product

See exactly how much of each product is on hand without a manual count.

Supplier records

Keep supplier details attached to each product for faster reordering.

Stock movement history

Track when stock was received, used or sold, building a clear audit trail.

Low-stock alerts

Get flagged on products running low before they run out completely.

Knowing what is actually in stock

Salons often carry a mix of retail products for sale and back-bar products used during services, and without a system tracking both, stock counts rely on someone physically checking shelves. SoftBela records stock levels per product as sales happen through the point of sale and as stock is received from suppliers, so the system reflects what should be on hand without a manual recount required every time someone wants to check. This is particularly useful for salons managing many small items, such as individual polish colors or single-use treatment products.

  • Stock levels updated as sales are recorded
  • Applies to both retail and back-bar products
  • Reduces reliance on manual shelf counts
  • Useful for salons with many small SKUs

Supplier information attached to each product

Reordering stock is faster when supplier details are already attached to the product rather than kept in a separate contact list or notebook. SoftBela lets a salon record supplier information per product, so when a stock level runs low, staff can see who to contact and reorder without searching through emails or invoices from a previous purchase. This is especially useful for salons that source different product lines from different suppliers and need to keep those relationships organized.

  • Supplier details recorded per product
  • Faster reordering without searching old records
  • Supports multiple suppliers per salon
  • Keeps purchasing information centralized

A record of what happened to every unit

Stock movement history logs when products were received, sold or otherwise adjusted, creating a trail that helps explain discrepancies between what should be on hand and what is actually counted during a physical stock take. This matters for salons where more than one staff member has access to stock, since movement history can show whether a discrepancy came from a sale, a return, a supplier delivery or a manual adjustment, rather than leaving the cause unclear.

  • Movement logged for received, sold and adjusted stock
  • Helps explain discrepancies at stock take time
  • Useful when multiple staff manage inventory
  • Supports accountability alongside the audit log

Alerts before a product runs out

Low-stock alerts flag products that have fallen below a set threshold, giving staff a chance to reorder before a popular item, such as a specific gel color or a retail shampoo, is completely out of stock. This reduces the awkward situation of a client selecting a product at checkout only to find out it is unavailable, and it helps a salon plan purchasing rather than reacting after stock has already run dry. Alerts apply across every product tracked in the system, whether retail or professional use.

  • Alerts triggered below a set stock threshold
  • Applies to retail and professional-use products
  • Reduces lost sales from unavailable items
  • Supports proactive rather than reactive purchasing

Inventory as part of one connected system

Because inventory is connected to the same point of sale used for checkout, stock levels update automatically as sales happen rather than needing a separate manual adjustment after each transaction. Inventory management is included in SoftBela's single 20 USD monthly subscription alongside the calendar, booking page, customers, staff and reports, with no separate charge to activate it. A 48-hour free trial lets a salon add its real product catalog and see stock tracking work against actual sales before subscribing.

  • Stock updates automatically from point of sale checkouts
  • Included in the standard subscription at no extra cost
  • 48-hour free trial with your real product catalog

Frequently asked questions

Does inventory update automatically when a product is sold?

Yes. Because inventory is connected to point of sale, stock levels update automatically when a retail product is sold at checkout, without a separate manual adjustment.

Can I track multiple suppliers for different products?

Yes. Supplier details can be recorded per product, so salons sourcing different product lines from different suppliers can keep that information organized and accessible when reordering.

How do low-stock alerts work?

Each product can have a stock threshold, and once stock falls below that level, it is flagged so staff can reorder before the item is completely out of stock and unavailable to sell.

Is inventory management included in the base price?

Yes. Inventory tracking, supplier records and low-stock alerts are included in the flat 20 USD monthly subscription along with every other SoftBela module, with no extra fee.

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