Run Your Salon Calendar with Day, Week and Month Views

One calendar, four ways to view it

The appointment calendar can be viewed by day for a detailed look at today's schedule, by week to plan staffing across several days, by month to spot busy and quiet periods, or as a list for a fast scroll through upcoming bookings. Staff can filter by individual team member or see everyone together, which helps when balancing walk-ins against pre-booked clients. Because the same calendar holds appointments from the front desk, phone bookings and the public online booking page, every view is always showing the same underlying schedule rather than a separate copy that needs syncing.

Buffers that protect real service time

Many services need time before or after the appointment itself, whether for cleaning a station, processing a color, or letting a client's nails dry. SoftBela lets you set buffer time on a service so the calendar automatically blocks that time around each booking. This keeps staff from being booked back to back with no room to reset, and keeps the calendar an accurate reflection of when a staff member is truly free for a new booking rather than only technically free.

• Buffer time configured per service
• Automatically applied to new bookings
• Prevents back-to-back overbooking
• Keeps true availability accurate on the calendar

Tracking no-shows without losing history

When a client does not arrive for a booked appointment, staff can mark it as a no-show directly on the calendar entry instead of just deleting it. The record stays attached to the client's profile, so the next time that client books, staff can see their appointment history including past no-shows.

• No-show status recorded on the appointment
• History kept on the client profile
• Visible to staff at the next booking

Moving and adjusting appointments

Appointments can be rescheduled, reassigned to a different staff member, or cancelled as plans change through the day. Because every appointment carries its service, staff member, buffer and client, moving it to a new time keeps all of that information intact rather than requiring it to be re-entered.

• Reschedule to a new date or time
• Reassign to another available staff member
• Cancel while keeping the client and service record

Scheduling as the center of daily operations

The calendar connects directly to point of sale, so when a client's appointment is complete, staff can move straight into checkout for that same booking. It also draws on the services list and staff schedules, meaning a change to a service duration or a staff member's working hours is reflected in the calendar without any separate update.