Track Products, Suppliers and Stock Movements in One View

A single product catalog for retail and backbar

SoftBela's inventory module holds every product a salon carries, whether it is sold to clients at retail or used behind the chair as backbar stock. Each product has a quantity on hand that reflects what is actually available, updated as products are sold through point of sale or adjusted manually when stock is counted or received. Keeping retail and backbar items in the same catalog means an owner can see the full picture of what is in the building, rather than tracking shelf products in one place and salon supplies in another.

Suppliers connected to the products they provide

Supplier records store the details of who a product comes from, so when it is time to reorder, staff know exactly who to contact. Linking suppliers to products also means the business can see, at a glance, which supplier relationships matter most to keeping the shelves and backbar stocked.

• Supplier contact details stored in the system
• Products linked to the supplier they come from
• Useful reference when placing a reorder

Stock movements tell the full story

Every change to a product's quantity is recorded as a stock movement, whether it comes from a sale at checkout, a manual adjustment after a stock count, or new stock being received from a supplier. This creates a history for each product rather than just a single current number.

• Movements from sales recorded automatically
• Manual adjustments for stock counts or corrections
• Received stock entries when new inventory arrives
• Full history kept per product

Low-stock alerts before shelves run out

Each product can have a low-stock threshold set, and when the quantity on hand drops to or below that level, SoftBela flags it. This gives an owner or manager a clear signal to reorder before a popular product runs out completely and affects service or retail sales.

• Threshold set per product
• Flag shown when stock drops to that level
• Helps plan reorders ahead of running out

Inventory connected to sales and reporting

Because inventory shares data with point of sale, a completed sale automatically reduces stock for any product involved, with no separate step required. Inventory levels and movements also feed into reporting, so an owner reviewing revenue and profitability can see product performance alongside service revenue rather than as a disconnected spreadsheet.